Compared with your current tools
Ex Money OS vs Excel
Excel is not the enemy. Almost every exchange shop opens its first day on one sheet, and many run well on it for years. Trouble starts when more than one person types at once, when a rate change silently recalculates old tickets, and when the owner needs to know who edited which cell. This page compares the two task by task, honestly.
A spreadsheet is still fine when
- There is one counter, one cashier, and the owner sits in the shop
- You write a few dozen tickets a day and never print a receipt
- Nobody needs to be stopped from editing rates or reading margins
| The shop's task | Excel and Google Sheets | Ex Money OS |
|---|---|---|
| Several currencies on one ticket | A formula per row; change worked out by hand | One ticket, many lines; payout calculated, receipt printed |
| The rate board at the window | Printed on paper, or edited on a separate TV screen | Change the rate and the branch board follows, with history |
| Old tickets when the rate changes | Cells that reference the rate silently recalculate | A ticket always keeps the rate it confirmed at |
| Several people at once | The file locks, or edits overwrite each other | Everyone works at once; each sees only what their role allows |
| Cash by currency | A separate sheet keyed in twice | Counted per currency in the system, which works out the expected balance from the day's tickets |
| End-of-day close | Compared by hand; the variance lives in the closer's head | Counted against expected; a variance needs a reason and stays on record |
| Who changed what, when | Nothing, or a coarse version history | Rate history and a log of important activity |
| Customer details and documents | Photos on a phone, names in a sheet | Customer and documents attached to the ticket, searchable later |
| Backup | Copy the file yourself | Automatic backup; the owner can download a copy |
How to move without closing the counter
Send your currency list and current rates
The team sets up the board and units to match what you use today.
Start new tickets in the system on Monday
No need to migrate old tickets. Enter opening cash once; the old sheet stays readable.
Close in parallel for one week
Compare against the sheet until you trust it, then stop double-keying.
Common questions
Do old tickets have to move over from Excel?
No. Start from opening cash and current rates; keep the old sheet for reference.
Can I get my data out?
Yes. Reports print or save as PDF, and the owner can download a copy of the shop's data.
Will staff used to a sheet find it hard?
The ticket screen follows the same order as a row in a sheet, but calculates for you and does not let a step be skipped. Most write a first ticket within the first hour.
Want it compared with what you actually use?
Send a sample of your current sheet or report. The team will point out, item by item, what moves right away and what should stay where it is.